Khuram Barvi & Accountants
US company incorporation for UK and international founders, with a plan for the accounting and tax work that follows. KBA helps you organise the formation of an LLC or corporation, an EIN application and the support you need after launch.
A founder selling services from the UK and a team preparing a US investment round may need different arrangements. Before selecting a state or entity, we discuss:
The US Small Business Administration’s formation guidance explains why structure, location and registration need to be considered together. There is no single best state or entity for every overseas founder.
A label such as formation package can cover very different work. Before paying, ask for a written scope that names what is included, which decisions remain yours, which costs belong to government or third-party providers, and what continues after launch.
Confirm: the entity and state being considered, the formation documents to be prepared, who authorises the filing, and what evidence you receive afterwards.
Keep separate unless named: state filing fees, expedited or certified copies, and legal advice.
Confirm: the provider, service term, renewal cost, notice-forwarding route, and what happens if you change provider or close the company.
Important: this is a state-law service where required; it is not bookkeeping, tax-return preparation or a business address guarantee.
Confirm: who prepares Form SS-4, who is shown as the responsible party, the submission method, and how the IRS confirmation is handed over.
Fee distinction: the IRS does not charge for the EIN itself; any professional fee is for agreed preparation or support.
Confirm: whether the scope includes a checklist and an organised pack of formation, EIN and ownership documents.
No approval promise: the founder completes provider checks and the bank or payment provider decides the application. It may request more information.
Confirm: when bookkeeping starts, which federal and state filings are in scope, who monitors notices, and whether management reporting is included.
Do not assume: incorporation or a registered agent automatically includes ongoing accounts or tax filings.
Confirm: whether any ITIN application, US personal return or residence-country advice is actually required and expressly included.
Keep fact-specific: an EIN does not automatically create or replace an ITIN, and company work does not settle the founder’s personal position.
Official-source check (27 October 2026): the IRS EIN guidance says to form a legal entity before applying and confirms the EIN is free from the IRS. The US Small Business Administration lists EIN, formation and ownership documents among common bank-account requirements and warns that providers may ask for more. Registered-agent rules are state-specific; for example, Delaware’s Division of Corporations requires a qualifying physical Delaware office for the role.
A UK founder asks for a US company “formation package”. A clear written scope might include formation-filing coordination and EIN support; show the registered-agent contract and renewal separately; describe banking as document preparation rather than account approval; and place bookkeeping, US returns, state annual obligations and any UK personal or company advice in a separate ongoing scope. The handover should list documents received, who owns each next action and the first deadlines to monitor.
Use our US incorporation checklist to prepare the core decisions. If your case may involve a founder tax number, read our ITIN and EIN service guide. A foreign-owned US LLC can also have filing work even without sales; see the Form 5472 no-sales guide.
Position checked 16 September 2026: FinCEN’s final rule, issued on 11 August 2026 and effective from 14 August 2026, exempts entities created in the United States—and their beneficial owners—from BOI reporting. An overseas owner of a US-created LLC or corporation does not, by itself, create a BOI filing requirement.
A company formed under foreign law and then registered to do business in a US state may still be a reporting company unless an exemption applies. This is a different question from whether the founder lives outside the United States.
Review the current FinCEN BOI notice and FinCEN FAQs before relying on older articles or checklists.
This is general information, not an entity-specific legal determination. Obtain appropriate US legal or tax advice where the facts are uncertain.
Your formation documents are the starting point. Agree an ongoing accounting scope that reflects your entity, ownership, trading activity and the countries involved.
Illustrative bookkeeping example: if an owner transfers $8,000 into the company and customers pay $2,000, total bank receipts of $10,000 are not automatically $10,000 of sales. Record the source of each receipt and agree the treatment of the owner funding with your adviser.
The IRS recordkeeping guidance explains why supporting records matter for accounts and tax returns. For changes after launch, read our address and responsible-party update guide.
Discuss ongoing accounting for your US company. For an initial enquiry, share the entity type, formation state, owner-residence countries, approximate monthly transaction volume and the support you need. Send sensitive records only through an agreed channel.
A short business summary is enough for the initial enquiry. We will agree how to provide identification and other sensitive documents after confirming the engagement. Start with our international founder checklist and editable cash-flow and fundraising model.
We quote for your agreed scope. The proposal should distinguish KBA’s professional fees from state filing charges, registered-agent services and other third-party costs. Annual administration, accounting and tax filings should be considered alongside the initial formation cost.
Tell us whether you want formation support only or an ongoing accounting arrangement. The IRS does not charge to issue an EIN; any KBA application-support fee is a separate professional charge.
Yes. We work with enquiries from the UK, UAE, Qatar and other countries. The appropriate entity, application route and reporting obligations depend on your ownership and activities. Incorporation does not give an owner immigration status or permission to work in the US.
Not automatically. An EIN is a business tax identifier; an ITIN is for an individual with a qualifying US federal tax need who is not eligible for an SSN. Read our ITIN and EIN service guide and EIN guidance for founders without an SSN or ITIN before choosing the application route.
No tax outcome should be assumed from incorporation alone. The company’s activities, ownership and the owners’ circumstances must be assessed in the relevant jurisdictions. We identify the advice needed as part of agreeing your scope.
Do not use “no sales” as a reason to ignore reporting. Formation, funding and transactions with an owner can matter. Our foreign-owned LLC and Form 5472 guide explains the records to discuss with your adviser.
Banks and payment providers make their own approval decisions. Formation and EIN timings depend on the chosen authority, application route and any queries. We agree a working timetable after reviewing the details; approval and processing dates cannot be guaranteed.
Ready to plan your launch? Request a consultation with your business activity, ownership and target date. KBA will confirm availability and the next step.